Artworld
The Pipeline
Start a Project
✦   10-Step Pipeline

From idea
to delivered.

Every Artworld project follows the same pipeline — transparent at every stage, with fast handoffs and clear accountability from the first message to the final delivery.

Client EngagementDesign & CreativeSign-off & ProductionDelivery
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STEP 01CLIENT

Enquiry & Booking

You reach out — we listen

✦

Contact us via the website, WhatsApp, phone, or walk in to our studio. Describe your project, timeline, and budget. We acknowledge every enquiry within 2 hours and issue a unique Ticket ID.

Outputs

  • ✓Ticket ID issued
  • ✓Consultation date set
  • ✓Initial brief captured

Via

Website formWhatsAppPhoneWalk-in
STEP 02STUDIO

Consultation & Scoping

We define what you actually need

◈

David or Saitoti meets with you — in person or via video call. We ask the right questions, review your brand, understand your audience, and map out the exact scope of work.

Outputs

  • ✓Project scope agreed
  • ✓Service confirmed
  • ✓Requirements documented

Via

In-personVideo callEmail
STEP 03STUDIO

Quotation & Agreement

Clear pricing, no surprises

⊕

A detailed quotation is prepared and sent within 24 hours. You review, request adjustments if needed, and confirm in writing. A 50% deposit activates your project. Nothing starts without payment confirmed.

Outputs

  • ✓Quote accepted in writing
  • ✓50% deposit received
  • ✓Project activated

Via

EmailM-PesaBank transfer
Design & Creative
STEP 04DESIGN

Design Brief

Every detail captured before a pixel moves

✐

The assigned designer receives a structured brief — brand guidelines, dimensions, reference materials, colour palette, and content checklist. The brief is signed off internally before any design begins.

Outputs

  • ✓Brief created in portal
  • ✓Designer assigned
  • ✓SLA timer started

Via

Ops portalInternal handoff
STEP 05DESIGN

Design & Creation

Concepts developed, internally reviewed

◉

The designer develops initial concepts and submits them for internal review. Management reviews the work before it reaches you — so what you see has already been quality-checked.

Outputs

  • ✓Concepts developed
  • ✓Internal review passed
  • ✓Proofs prepared

Via

Ops portalDesign queue
STEP 06CLIENT

Client Review

Your feedback shapes the final output

◎

You receive design proofs and give feedback. Up to two revision rounds are included in your package. Annotated, specific feedback is processed fastest — we respond within 24 hours.

Outputs

  • ✓Proofs sent to client
  • ✓Feedback received
  • ✓Revisions completed

Via

EmailWhatsAppClient portal
Sign-off & Production
STEP 07SIGN-OFF

Approval & Sign-off

Locked and production-ready

✔

You give written approval on the final artwork. Management performs a second sign-off. Once both approvals are captured, the file is locked — no further changes are possible at this stage.

Outputs

  • ✓Client written approval
  • ✓Management sign-off
  • ✓Artwork locked

Via

EmailPortal approval system
STEP 08PRODUCTION

Production

Made with precision, checked before it leaves

⚙

Approved artwork goes to our production floor. Files are preflighted, colour-profiled, and output on our machines. Every job goes through a Quality Control checkpoint before it is packed.

Outputs

  • ✓Job preflighted
  • ✓Produced on machine
  • ✓QC inspection passed

Via

Production queueWarehouseQC checklist
Delivery
STEP 09DELIVERY

Dispatch & Tracking

You know exactly where it is

⬆

Your order is packed and dispatched. The moment it leaves our premises you receive an SMS and WhatsApp notification with your delivery number and driver contact details.

Outputs

  • ✓SMS + WhatsApp dispatch alert
  • ✓Driver details shared
  • ✓Tracking live

Via

SMSWhatsAppCourier
STEP 10COMPLETE

Delivery & Feedback

Delivered. Done. Documented.

★

You receive your order and confirm delivery. We capture a Proof of Delivery — signature and photo. You leave a star rating and comments. Your assets are archived for 12 months.

Outputs

  • ✓Delivery confirmed
  • ✓POD captured
  • ✓Star rating + comments

Via

WhatsAppClient portalSMS
★

Pipeline Complete

Delivered · Documented · Ready for your next project

★

Ready to start?

Book a consultation — we'll scope your project and have a quote back within 24 hours.

Book a Consultation+254 797 606 140
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